Event coordinator will determine areas that will need to be serviced based on your event.
Rental Includes:
Access to the specific pool(s) you have rented, the stands, pool deck, and restrooms
Available for Additional Costs:
Scoreboard & AV Tech
Sound System & AV Tech
Stadium Lights
Parking (Standard Vehicles & Oversized Vehicles)
Additional Information:
All non-USC Affiliated events are required to have a Lifeguard during the duration of the event. The Event Coordinator will schedule for a Lifeguard to be on duty.
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The closest parking structure to the facility is the Jefferson Parking Structure. Individuals can pay the $20 parking fee at the Kiosk when entering campus or coordinate with your Event Manager for pre-paid parking.
All food and beverage consumption must be held in the stands or the east patio. No food or non-water beverages are allowed on the pool deck.
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Swim with Mike Room and Ron Orr Pavilion are not included in the rental.
IMPORTANT GUIDELINES
All events must meet guidelines established by the University, NCAA, and the PAC 12 Conference.
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Any event considered being potentially harmful to the public image of USC or potentially harmful to the facility will be rejected.
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Each event is required to have an Event Representative onsite to assist with any building/facility needs and emergencies.
All facility rental requests must be submitted to USCTrojans.com/FacilityRentals. Once the request has been submitted, an Event Manager will contact you regarding facility availability, event details, and next steps to confirm event reservation.
Use of University of Southern California, Athletic Facilities will be considered on the following priority basis:
USC Athletic Events, Contests and Team Practices
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USC Campus Departments and Campus Organizations
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Non-Affiliated Groups
Athletic events and practice schedules are subject to change and could cause a requested event to be moved or canceled. Accordingly, the University reserves the right, at any time prior to the Event, to cancel this Agreement and refund all amounts paid by the Renter. Renter further agrees that in the event of any termination by the University, the University shall have no liability for any direct or consequential damages or loss that Operator may suffer or incur as a consequence of such termination.
The client shall provide a copy of their certificate of insurance to USC Athletics 30 days prior to the event. If the insurance is canceled for any reason, the client shall notify USC Athletics immediately and USC Athletics reserves the right to terminate this Contract in that event.
Most updated Insurance information and requirements are included in the Venue License Agreement.
If your event involves any of the Ineligible Hazards and Activities (see list below), please contact your event coordinator directly and to determine what kind of additional approvals and event coverage is needed.
Animal Acts and Shows
Balloon Rides
Base Jumping
Bounce Houses (Inflatables)
Boxing
Wrestling
Hockey
Contact Karate
Martial Arts Events
Circuses
Carnival Rides
Concerts Not Classified under Hazard Class II and III
Film Production
Fireworks
Fraternity Events
Gun and Knife Shows
Halloween Haunted Houses
Heads of State Events
Instructional Classes (driver education, flying, or health-related)
Mechanical Amusement Rides or Services
Motorized Sporting Events
Political Rallies
Power Boat Racing
Pyrotechnics and Explosives
Rodeo and/or Roping Events (includes practice)
Renaissance Fairs/Festivals
Slam Dancing
Sorority Events
Swap Meets/Flea Markets.
If your facility rental request requires filming and production needs, you will be directed to USC Campus Filming. They will handle all your certificate of insurance, usage agreements, permits, and other applicable documents. Facility rates listed below will still be applicable, however additional fees can be accumulated through Campus Filming services.
All Non-USC Affiliated Groups must complete the following 30 days prior to an event:
Executed Venue Licensing Agreement
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Certificate of Insurance
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Deposit fee equal to 50% of total estimated cost
After proper documents has been submitted, an Event Coordinator will send out an event confirmation with outlined details of the event.
User shall be responsible for the expenses incurred by USC resulting from changes by User of the dates of the Event Period and/or cancellation by User of one or more days of the Event Period. All such expenses shall be determined by USC in its reasonable discretion and shall be invoiced to User, with documentary substantiation, within thirty (30) days following the end of the Event Period. User shall pay such invoice to USC within thirty (30) days following receipt of such invoice. For the avoidance of doubt, USC will not refund User any portion of the Deposit if the User cancels this Agreement for any reason, except for a Force Majeure Event.
All events will be charged for an onsite Event Manager. Depending on the nature of the event, USC Athletics will determine additional staffing needs to provide a safe event. Personnel can include, but not limited to:
Event Staff
Facility Staff
Audio Visual Tech
Lifeguard
Ushers
Security
Police
Medical
All catering must be pre-approved by USC Hospitality. If interested, please request the USC Hospitality approved list of caterers. If a preferred caterer is not listed, they will need to provide a Health Permit and General Liability Insurance for a submission of approval. The Event Coordinator will let you know if further information is needed, and if the caterer has received USC Hospitality approval.
FREQUENTLY ASKED QUESTIONS
Please consult with your event coordinator on type of items that would need to stay overnight. The venue may not be available the day prior of after your event. Depending on the venue, we may require overnight security to monitor your items and the venue.
Bashor Lounge: We have an inventory of round tables, high top tables, conference room tables, mesh rolling chairs, and red leather chairs. Inventory matches the approved capacity and layouts for the room. If you’d like to rent different type of furniture from your event we will need to approve furniture type to assure there will not be any damages, and approved with Fire Safety.
Colich & Dedeaux Field Roof Deck: These venues have existing patio furniture. Renting additional furniture items will depend on approvals.
All other Athletic Venues: We have very minimal tables and chairs. It is highly encouraged that you rent and tables, chairs, or additional furniture needs. Your event coordinator can assist with campus approved vendors.
USC Office of Youth Protection & Programming Approval: Events involving minors are required to adhere to the requirements outlined in the Protecting Minors Policy, which includes registering with the Office of Youth Protection and Programming 60 days prior to the anticipated event date. For further information, visit the Office’s website where you can find a Registration Roadmap outlining key policy requirements as well as the registration form.
All events that have ticketing must go through USC’s Ticket Office, and use the approved Paciolan ticketing system. Ticketing fees will apply.
Unfortunately, Athletics does not have an in-house AV team to support events. Depending on needs, your onsite event staff may be able to assist with the existing AV infrastructure in the venue. If your event needs are beyond the scope of existing AV infrastructure, we will connect you with USC Event Services or a campus approved AV vendor.
